[Aibec-l] Vacancies

[e.afanasyeva at rambler.ru]

Dear AIBEcers,

global management consulting, technology services and outsourcing 
company, with more than 246,000 people serving clients in more than 120 
countries is opening the vacancy of the Executive Assistant to a Company 
Leader.

Please forward this information to individuals who might be interested 
in it.

For more information please contact: e.afanasyeva at rambler.ru

Here is the Brief Job Description for the position of Executive 
Assistant:

Must provide:

• Relevant, seamless and quality Senior executive support services in 
alignment with overall company strategy, i.e. balancing executive 
efficiency and need with executive support costs

• Partner with the company Senior executives, understand business needs, 
and provide value-added administrative services which enable them to 
focus on their core business within given cost parameters

• Consistent resource management through centralized performance and 
career management and skill development

• This position is within Moscow shared Executive Assistants service.

• Strong follow through, proactive, critical thinking

Key responsibilities may include:
  Calendar (coordination + follow up) Conf Call (tracking) Document 
Production (copying, printing, binding, branding, formatting, editing) 
Annual Process (arrangement, doc preparation) Personal Workspace 
(arrange) Research (info in books/newspapers, contacts) Client 
Relationships Distribution List Maintenance (queries, access control) 
Meeting & Event Planning (SPOC with M&E or external companies) Time & 
Expense (copying, receipts, prep, submission) Special Projects (per 
investigation)

Requirements
  Higher Education -  4+ yrs experience in a responsible secretarial 
and/or office related role in a customer-focused environment  Required 
typing skills, and experience of audio and/or dictation  Advance 
knowledge of company standard software (email, Internet Explorer, Word, 
Excel and Power Point)

Professional Skill Requirements
  Exceptional interpersonal and communication skills Customer 
orientation  Ability to work and in a shared team  Time, workload 
management and organization skills, able to multi-task and prioritize in 
order to meet deadlines  Maturity in dealing with sensitive and 
confidential matters  Ability to analyze/interpret data Ability to be 
flexible and work analytically in a problem-solving environment

 Our people are our most important asset and we invest considerable 
resources to provide on-going training that builds and extends 
professional, technical and management skills in all areas. Your 
learning program will be determined by the requirements of your specific 
role but will usually involve specialized skills as well as personal and 
leadership development. You will work with your manager to determine 
what skills you need and how to build them.

Thank you and best regards,
Ekaterina Afanasieva
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